A few audits a year
If you run a handful of internal audits, don't need evidence from third parties, and one person owns the whole process, a well-built spreadsheet can work.
Comparison
Vexsai vs spreadsheets for audits
Spreadsheets are where most audits start. They're flexible and free, but they struggle once you audit many suppliers, sites or people, and need evidence you can trust.
| Spreadsheets & email | Vexsai | |
|---|---|---|
| Audit structure | Different file for every audit, columns drift over time | Audit types, categories and questions shared across every audit |
| Sending to suppliers | Email attachments, version confusion, "final_v3.xlsx" | One password-protected link per respondent, with progress tracking |
| Reasons for answers | Free-text cells, often left blank | Reason requested on Yes, No or both, as you configure |
| Evidence | Separate email attachments, hard to match to questions | Documents attached to the exact question they support |
| Reminders & deadlines | Calendar notes and manual follow-ups | Expiry dates and reminders on each audit link |
| Scoring | Hand-built formulas that break when rows change | Automatic scores per category and overall |
| Analysis | Someone reads every row and writes a summary | AI summary, risk findings and recommended actions |
| Comparing over time | Copy and paste between files | History per supplier, employee, product or site |
| Audit trail | Anyone can change a cell without a record | Every answer and file time-stamped and attributed |
| Access control | Whoever has the file sees everything | Roles decide who can build, assign and view |
Many audits, many respondents
Once you audit suppliers, staff or sites regularly, need documents as proof, or have to show results to customers or regulators, a dedicated platform saves time and removes doubt.
Bring your spreadsheet to the demo
Send us an audit you run today. We'll show you the same audit in Vexsai.